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Technology Admin Executive (TAE)

--Privilege Language School--

We are looking for a Techie, Observant ,Creative and Reliable Executive Admin to provide technological and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks such as (not limited to) organizing and analyzing data filing systems, reviewing and improving procedures, systems and policies.

Responsibilities

Soft Skills

Undertake the tasks of receiving calls, take messages and routing correspondence

Maintain a diary, arrange meetings and appointments and provide reminders

Take meeting minutes, produce reports, presentations and briefs

Develop and carry out an efficient documentation and filing system

Systems

Familiar with ERP, CRM, LMS and any other software/apps that would facilitate the school and different departments workflow.

Recommends new features or enhancements to used softwares/apps based on identifying and defining user needs and turn them into workable plans and automated processes

Online Presence

Develop and implement a social media strategy to increase our presence on social media platforms like: FB, IG, YT.

Manage and Oversee Schools Website and Social Media Content.

Generally ensuring all data are updated and previewed accurately.

Marketing & Ads. skills to boost content for targeted campaigns

Operations

Monitor supplies and research advantageous deals of suppliers

Communicate and negotiate with vendors especially book publishers and printing centers to finalize the best deals and conditions

Automate purchases and delivery workflow

Maintain a filing and storing system for all related bills, items and data

Quality

Follow up with the service providers regarding the IT maintenance to ensure effective work operations in addition to all IT issues and complaints.

Ensure continuous development and Reporting indicating the IT infrastructure status besides any requested reporting

Essential Qualifications and Experience

  • Bachelor's degree in Information Technology, System Administration, Business Informatics or a closely related field.

  • Technology knowledge and software management.

  • Minimum of One-year experience in the same or similar field.

  • Excellent knowledge of MS Office and Google Docs.

  • Proficiency in English.

  • High level verbal and written communications skills.

  • Planning and time management skills

  • Up-to-date with advancements in office gadgets and applications

  • Ability to multitask and prioritize daily workload

  • Ability to work both independently and as part of a team, connecting and collaborating with others.

  • Discretion and confidentiality.